Features

Kollaborate has hundreds of features to improve your workflow. Here are some of the highlights:

Files

• Upload files and folders to the cloud
• Upload any type of file, not just video
• Store files in folders
• Create departments, which each have their own storage area
• Non-admin users can only access files in departments they have been invited to
• Subscribers have an additional private storage area that only they can access
• Upload via the web or with various helper apps
• Keep track of files you haven't viewed and be alerted to new uploads
• Set searchable metadata key-value tags on a file
• Color code files
• Star files to easily find them again
• Download the original file
• Download transcoded proxies
• Batch download multiple files at once
• Download the current frame as an image
• Hoverscrub thumbnails show a quick preview of a video when hovering over its thumbnail
• Press Space on the Files page to preview a file or look inside a folder
• Filter files by type, whether they have comments, if you have viewed them, etc
• Saved searches allow setting custom filters
• Create aliases to separate comments between different departments
• Custom permissions allow you to selectively approve or deny access to users or departments
• Establish relationships between files to connect different quality versions of the same file, alternate language versions, etc
• Digital Rebellion products can store files and sync settings to the cloud
• Replace files
• Move files between projects
• Download the contents of a folder, department or project as a zip file
• Change the thumbnail of a video file
• Edit the timecode start point of a video after upload
• See a file's entire history directly in the player
• Restore deleted files for up to 30 days
• Files can be set to expire after a certain date
• File Tags - Add tags to files to help organize them
• Global Search - Locate files across all projects

Projects

• Template projects can set up a team and folder structure automatically
• Archive projects to hide them from the project list

Media Playback

• Play back video and audio files in the browser
• Kollaborate references the file's actual timecode, not elapsed time
• Edit the timecode start point of a video after upload
• Sync timecode to Cut Notes and remotely control playback
• Play back videos on an iOS device with CinePlay for iOS
• Play back videos on your Mac with CinePlay for Mac
• Keyboard shortcuts for playback control (JKL) and note entry
• Automatically play the next or previous file when the current video finishes
• Loop playback
• Heatmaps - See sections of a video people skipped or watched multiple times

Feedback

• Make comments on any type of file, not just video
• Annotate comments by drawing over the video
• Comments appear as markers underneath the video
• Comments by other users will appear live in your player as they are made
• Clicking a comment takes you to that position in the video
• Color code comments
• Reply to existing comments
• View comments from another version of a file to check that previous notes were addressed
• Filter comments by author, type, color or matching text
• Be notified when others comment on a file
• Star comments to easily find them again
• Search for a specific comment across the entire project
• Automatically pause playback upon entering a comment
• Create to-do lists from comments and check them off when complete
• Create tasks from comments
• Export comments to Adobe Premiere, Avid, DaVinci Resolve, FCPX and Final Cut Pro 7 via the Marker Import tool
• Export comments to Adobe Premiere via the Adobe Panel plugin
• Optionally export only comments of a certain color or by a certain author
• Combine comments from all versions of a file inside a single marker list
• Import comments from Avid, Adobe Premiere (via FCP XML), Davinci Resolve (via marker EDLs), FCPX and Final Cut Pro 7 into Kollaborate
• Comment Streams can be used to take collaborative notes without needing to upload a file. This is especially useful for group note-taking sessions with Cut Notes synced to a common timecode source such as Pro Tools
• View comments in a printable view, complete with thumbnails, for sharing with clients
• Tag other people in comments to alert them
• Filter the Files page by Unviewed Comments to easily access files with new comments

Team

• Invite team members by email address
• Only admins can invite people to a project
• Choose a Role to assign them permissions
• Permissions can be overridden on a per-user basis
• Choose to manually send new users an activation link instead of having our system email them automatically
• Create departments to limit access to content - non-admin users can only access files in departments they belong to
• Add users to multiple departments
• Departments can be empty, in which case only admins can see inside
• Control project privacy so that non-admins can't see others' contact information
• Control project privacy so that non-admins can't see who else is on the team
• Link your team members' accounts to your subscription so they can create projects on your behalf
• Import team members from vCards or another project
• Export your team to CSV or vCard formats
• See who has viewed and/or downloaded specific files

Versioning

• Versions allow you to track revisions between files
• Files uploaded with identical filenames are automatically interpreted as new versions
• Files can be manually collapsed into version stacks or manually reverted back to independent files
• Easily switch between versions when viewing a file
• View comments from a different version to the file you are currently viewing so you can check that the previous version's notes were fixed

Approval

• Set who can approve files from the Team page
• Require more than one person to approve a file before it will be marked as approved
• Set custom workflow actions that will occur when a file is approved or rejected, such as color coding or moving it to a specific folder (see Workflows below)
• Setup approval chains - so that for example each department head signs off on a file first before it goes to the director for final approval
• Set custom labels for Approve/Reject buttons

Workflows

• Trigger automatic actions upon events like uploading a file, completing a task or reviewing a video
• Automatically color code files
• Automatically move files to a different folder
• Automatically email out a review link
• Automatically add a status label below the file's name (e.g. )
• Automatically adjust file metadata like preventing additional comments once the file has been approved
• Set rules for how to process uploaded files on a per-folder basis via Upload Workflows
• Automatically assign a File Workflow to an uploaded file (such as color coding it, moving it or requiring approval from others)
• Automatically embed watermark images in video and image proxies on a per-folder basis
• Automatically embed LUTs in video and image proxies on a per-folder basis
• Automatically burn in metadata (e.g. timecode, project name) in video and image proxies on a per-folder basis
• Automatically set a file to expire either immediately or after a certain amount of time
• Automatically ensure an uploaded file is independent and not considered a version of an existing file, even if the filename matches
• Automatically delete the original file after it has been converted to a proxy to save disk space
• Add tags to files automatically from both Upload and File Workflows
• Workflows can be imported from other projects
• The default workflows can be restored if needed

Captions / Transcription

• Automatic transcription (beta) in English, French, German, Spanish, Dutch, Italian, Japanese, Russian, Chinese and Hindi
• Manually create captions in any language
• Export to text, CSV, SRT, VTT or TTML
• Import captions from SRT or VTT

Sharing

• Send out password-protected access links to people who are not part of the project
• Send out password-protected upload links to request files from others without them needing to be part of the project
• An unlimited number of shared links can be sent out to an unlimited number of recipients
• Links can be set to expire after a certain amount of time
• Control additional options such as whether or not the recipient can make comments on the file
• View statistics such as how many times a person clicked a link
• Allow link recipients to access all versions of a file
• Replace a file that the link points to without changing the link URL
• Set the maximum number of times a link can be accessed
• Optionally force files to download rather than playing in the browser, to encourage the client to download final deliverables
• Choose to send the password and link in separate emails

Alerts

• By default, users in a Team receive a digest email showing recent changes to a project grouped together to limit the emails they receive
• Subscribe to a project or a specific file to get instant email updates instead
• Choose which email notifications to receive or switch them off completely
• Recent changes to a project can also be viewed on the Dashboard or by clicking the bell icon at the top right of the screen
• Recent changes can be viewed in the Today view of the macOS Notification Center with Kollaborate Plugin Pack
• Receipts allow you to sign up for alerts whenever a particular user views a file for the first time
• See who has not viewed a file and nudge them
• Use Incognito Mode to turn alerts off temporarily when you want to do something silently without notifying the rest of your team

NLE Integration

• Upload directly to the cloud from FCPX and Adobe Premiere for Mac with the Kollaborate Plugin Pack
• Export comments to Adobe Premiere, Avid, DaVinci Resolve, FCPX and Final Cut Pro 7 via the Marker Import tool
• Export comments to Adobe Premiere via the Adobe Panel plugin
• Import media files directly into Adobe Premiere via the Adobe Panel plugin
• Mark off to-do lists directly in the Adobe Panel plugin
• Import comments from Avid, Adobe Premiere (via FCP XML), DaVinci Resolve (as a marker EDL), FCPX and Final Cut Pro 7 into Kollaborate
• Use Comment Streams to make cloud notes via Cut Notes on media that doesn't exist in the cloud, such as your NLE's timeline

Tasks

• Delegate tasks to others or leave tasks unassigned and let colleagues assign themselves
• Task owners can upload related files (e.g. mockups) to help the user complete the task
• Assignees can upload deliverables which the task owner can accept or reject
• View task history
• Comment on tasks
• Be alerted to changes in the task (e.g. a new deliverable available or a status change) with email alerts
• Export tasks to calendar files
• Batch task management
• Color-coding for overdue, due soon or high priority tasks
• Automatically trigger workflow actions (such as sending out a review link) when a task is completed

Uploading Options

• Drag files onto the Files page to directly upload them to the site
• Kollaborate Transfer - Desktop batch uploader with watermarking support
• Kollaborate Folder Watcher - Copy files into a specific folder on your computer to automatically upload them to the cloud
• Upload directly from FCPX and Adobe Premiere for Mac with the Kollaborate Plugin Pack

Customization / Integration

• Change the logo of the site to your company logo
• Change the URL of the logo to point to your company website
• WebHooks can trigger a script on your server when events like new uploads or comments occur, which you could use to integrate with an in-house work scheduling system for example

Security

• All projects are private by default - users must be specifically granted permission to access the project
• All connections are encrypted
• Your files are encrypted on our servers
• Departments can be used to limit team members' access to files
• Project privacy options can prevent non-admins seeing who else is on the team on a department- or project-wide basis
• Multi-factor authentication available (also known as two-factor authentication)
• Require users to have Multi-Factor Authentication enabled to access projects
• Use Upload Workflows to automatically add visual watermarks to video and image files
• Set sensitive files to expire after a certain amount of time
• Set links to expire after a certain time or a certain number of views
• Disable thumbnails for specific files

Self-Hosting

• Run Kollaborate in-house with Kollaborate Server
• Entirely independent - no data touches our servers
• No storage limitations
• No user limitations with the Unlimited package
• Customize the logo and color scheme
• Customize departments
• Single-Sign On (SSO)
• Provides local video transcoding with the optional Kollaborate Encoder add-on
• Custom encoding profiles (requires Kollaborate Encoder)
• Works with all of our helper apps - just change the URL in each app's preferences to point to your local server